Recently, Janet Reid pointed out the importance of a businesslike email on her blog, and I started to reconsider the gmail account I’ve been using for my writing. My username included the phrases “cloud” and “hime” (Japanese for princess), which, I realized, probably wasn’t going to get my writing taken all that seriously.
So I created a new email through my website, http://www.kbmccoy.com/ (linked through Outlook), and I’ve already noticed the following benefits:
1. The new email includes my website in the address
This will help my raise the prevalance of my site when I query. Plus, it looks more professional and indicates that I take my writing seriously.
2. Outlook allows me to better manage my task load
This was a huge revelation. Until now, I’ve been fielding conference preparations, agent lists, blog responses, websites with useful info, and writing correspondences in gmail, which is also a landing ground for a lot of my more general email. I was getting overwhelmed trying to manage everything I had to get done. Lesson: Never use your email inbox as a to-do list. However, Outlook has a very handy task tool that lets me set my to-do list separate from my email, and I’m already breathing a lot easier.
3. No more formatting issues that hinder progress
Gmail does a lot of great things, but something it doesn’t do naturally is double-spaced formatting (which, from what I understand, is the format manuscript pages should be in, even when they’re embedded in email). With Outlook, this is no problem, which lessens the number of steps to get a query sent (and makes mistakes less likely).
What benefits have you had from changing your writing email to something more businesslike?